No more lost files, no more searching, no more
reinventing wheels and wasting time, no more
wasted space...

...it's time to complete your digital infrastructure.

The issues

For a generation living in a digital age there's an awful lot of paper around. Creating it is easy. Keeping it, sharing it, storing it? Not so easy.

Space and access
The result - shelves, rooms, even warehouses full of paper. It's an issue of space, cost and, critically, efficient access.

With paper, data is fixed in a single location and often neither indexed nor maintained in the way it should be.

...and what about the legal and security issues?
Regulatory authorities are demanding we keep more documents, for longer than ever before. Often it's a legal requirement.

Additionally security has never been higher on the agenda, but despite paper being so vulnerable to damage, loss or theft, how many organisations have a disaster recovery plan for these archives?

"We live in an age of instant access, where does paper fit in?"

The challenges and opportunities

We live in an age of instant access. We all expect access to documents whenever and wherever we need it.

The challenge of storing, maintaining, indexing and sharing hundreds of thousands of individual documents can be done in one of three ways.

Badly, expensively or... efficiently

The competitive and regulatory pressures dictate that 'badly' is no longer an option.

The expensive route demands that an ever increasing volume of documents draws in ever more human and space resource. However good the manual paper system two issues remain.

1. How to satisfy the 'wherever/whenever' agenda?

2. How to secure what is an incredibly vulnerable material?

The Answer

Converting paper documents into digital files allows for efficient indexing, instant sharing and greater protection.

Taking the decision to convert to digital document storage is easy. The challenge is with whom you entrust the task.

Do they have the resources, the processes, the quality checks and balances in place to deliver?

Your partner

• Capita TDS has almost 30 years' expertise in document scanning and archiving
• We have every state-of-the art data capture equipment your project demands
• We can convert any document into any file type
• Secure, government-accredited sites and staff offer unrivalled peace of mind
• Capita is a FTSE 100 company you can rely on, completely.
  

To discuss your project, call us on 0845 604 0080 or e-mail us ctds@capita.co.uk

Or download our brochure from the Further information section on the right.