Less time, less management, less hassle.
More space, better security and wider access.

How digital indexing delivers for everyone...

The issues

Time is precious, space is precious, accuracy is vital, but for centuries the only indexing technology has been paper.

Paper indexing doesn't just mean floor space. It means a media vulnerable to loss, damage, theft and misfiling.

Inaccurate, incomplete indexing systems are a compromised resource for those using them, and to use them they have to come to the index itself in the first place. To those looking for data from remote locations the system is largely useless.

With organisations under pressure, from users and government alike, to make indexing highly secure and highly accessible, and with a superior technology readily available, the days of any paper index system are numbered.

Challenges and opportunities

The need is for a system that allows multiple users simultaneous access. Moreover, in an on-the-go world, this access should not be restricted by geography or opening hours.

Another driver is cost. The cost of storage, the cost of management and of security.

So, an index that must be fully up to date, protected and available at all times?

"with a superior technology readily available, the days of any paper index system are numbered"

The answer

The answer is a digital index system that rapidly and accurately transfers your paper resource into a modern, accessible, cost-effective answer.

Capita TDS has that answer. Proven technology, extensive experience and a complete solution that will see your physical index system translated perfectly into an efficient, digital solution.

The range of services and technical resources at our disposal allows Capita TDS to tailor the solution to your operational needs; from the physical storage of your original card index through to digitisation and providing the web or LAN-based access system.

Capita TDS technology allows you to do far more than simply search the indexing system. Advanced OCR (Optical Character Reader) technology means users can search via key words within the cards themselves.

A time, space and cost-saving answer to providing faster and wider access.

Key services

• Onsite or offsite scanning
• Storage of physical index cards
• Index Card Management
• Web-based hosting of digital index
• Optical Character Recognition technology
• Intelligent Character Recognition technology

Key advantages

• Highly secure storage facilities
• Scanning Bureaux protected by 24/7 CCTV and Swipe card access
• Flexibility to work how you want to work
• State-of-the-art index card scanners
• Comprehensive quality control procedures
• Part of the outsourcing specialist Capita Group

To discuss your project, call us on 0845 604 0080 or e-mail us ctds@capita.co.uk

Or download our brochure from the further information section on the right.