Why waste time, money and space on Microfilm?
Why limit access to single-user, on-site use only?
...there is a better way

The issues

Converting paper archives onto Microfilm may have reduced the issue of space, but it didn't solve it. And that's not all...

Microfilm still requires manual management and indexing. Any shortcomings and you face the loss of data, damage, misfiling and theft.

More important still is the issue of access:

• Single-user access only
• No intelligent-search functionality
• Slow access speed for users on-site
• Even slower access for users on other sites
• Distribution of data relies on paper copy or physically transferring Microfilm.
  

The challenges

Quicker, greener, cheaper, safer... these are what we demand of storing and distributing archived data today.

Microfilm is simply not up to the challenge

• All those hours of wasted manually searching for specific parts of specific files.
• The need to hold duplicate copies in other locations.
• The space absorbed in storage and equipment.
• Sustainability... where does the need to print documents from Microfilm fit with this?
• Cost - ageing Microfilm equipment gets ever more expensive to maintain.

Modern business demands instant, company-wide, multiple-user access to secure archived documents. Microfilm simply doesn't allow this.

So, quicker, greener, cheaper, safer? The answer is Microfilm conversion. The answer is digital.

The options

Option 1. Convert your Microfilm into high-quality digital images. Your entire archive can be brought into the 21st century in a single exercise.

Option 2. Move your archive into one of our secure facilities and we will manage it on your behalf, delivering digital images on a scan-on-demand basis.

How it works

Option 1 - Our sophisticated systems assign specified index values to each set of electronic files - full search functionality at either folder or document level.

The data is then integrated with your existing document management system, or we can supply you with a dedicated solution making your archive now easy for any authorised personnel to access anytime/anywhere.

Having removed the need for a store of Microfilm data, you now have the choice of us securely storing or destroying it.

Quicker, greener, cheaper, safer? The answer is Capita Microfilm conversion.

The ideal partner

Capita uniquely ticks all the boxes:

• The UK's largest outsource partner
• A FSTE 100 company
• 30 years in archive management
• The largest UK team in archive services
• State of the art technology
• Tried tested and proven by the UK's most demanding public and private sector clients

To discuss your project, call us on 0845 604 0080 or e-mail us ctds@capita.co.uk

Or download our brochure from the Further information section on the right.