Stop storing, start finding…

The issues

Every organisation has documents of all types stored in different ways often across multiple sites... and they keep on growing.

The obvious costs - of storage space and management - are just the tip of the iceberg. Less visible is the valuable time and resource spent every day in trying to retrieve information especially when files are lost, damaged and misfiled.

When the missing document relates to the payment of invoices, or is of statutory authority or legal importance, the ramifications can be significant.

It doesn't stop there. What about the issues of reputation, responsibility and competitive advantage? Office archives are often far from secure, making company records vulnerable to unauthorised access.

"What about the issues of reputation, responsibility and competitive advantage?"

The challenges and opportunities

The problem regarding issues of compliance and security is that UK companies don't realise how exposed they are until something dramatic happens.

Increasing security demands centralisation. But maintaining accessibility when operating multiple sites demands local access. It's a conflict that paper makes irreconcilable and, even if it were possible, it still doesn't overcome the issue of cost, space and efficiency.

What is needed is all the benefits of centralisation, all the benefits of local access and none of the costs or risks associated with paper.

The answer

Imagine every piece of paper you own accurately duplicated as a digital file. Perfectly indexed and cross-referenced for ease of location. Stored and managed centrally but available to any authorised personnel instantly, regardless of location or time.

Now imagine all that storage space released, headcount allocated to managing the paper reassigned to more productive tasks, security dramatically enhanced and frustrations and delays eliminated.

This is precisely what Capita TDS can deliver to your organisations.

Your Partner

Trusted by many UK and global corporations to bring their document management into the 21st century Capita TDS is unrivalled in the resources, facilities, security, processes and experience it takes to deliver this ideal.

Comprehensive, seamless and proven. Discover the Capita TDS answer today.

Key services

• Archive Services
• Scan on Demand
• Archive Indexing
• Secure Collection and Delivery
• Document Retrieval
• Web-based Box Management
• Secure Destruction
  

Key advantages

• 24/7 CCTV Coverage
• Swipe Card Security Access
• Out of hours security patrols
• BS4737, BS5979, BS5454, BS5306, BS5839 compliant
• In excess of 800,000,000 document capacity
• BS EN ISO 9001, OHSAS18001 and BD Disc PD0008 compliant
• Secure internal loading bay for goods in and goods out

To discuss your project, call us on 0845 604 0080 or e-mail us ctds@capita.co.uk

Or download our brochure from the Further information section on the right.